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Organizing Content in InfoFlow

InfoFlow provides powerful organization tools to help you manage your growing collection of saved content. This guide covers the various ways to organize and find your information effectively.

Collections​

Collections are the primary way to organize content in InfoFlow:

Creating Collections​

  1. In the InfoFlow sidebar, click the "+" button next to "Collections"
  2. Enter a name for your new collection
  3. Optionally, select a parent collection to create a nested structure
  4. Choose an icon and color (optional)
  5. Click "Create" to add the collection

Organizing Collections​

  • Drag and Drop: Rearrange collections by dragging them in the sidebar
  • Nesting: Create hierarchical structures by placing collections inside others
  • Pin Important Collections: Right-click a collection and select "Pin" to keep it at the top

Smart Collections​

Smart Collections automatically gather content based on rules you define:

  1. Click the "+" next to Collections and select "Smart Collection"
  2. Name your Smart Collection
  3. Define rules (e.g., "contains tag X" or "added in the last 7 days")
  4. Content matching these rules will automatically appear in this collection

Tagging System​

Tags help you organize content across collections:

Adding Tags​

  • When saving content, add tags in the save dialog
  • In the content view, click "Add Tags" to tag existing items
  • Use "#" followed by the tag name for quick tagging

Tag Management​

  • Manage all tags in Settings > Tags
  • Merge similar tags to keep your system clean
  • Create tag groups to organize related tags

Using Tags Effectively​

  • Use consistent naming conventions
  • Consider hierarchical tagging with delimiters (e.g., "project/research")
  • Limit the number of tags per item for better organization

Search and Filters​

InfoFlow's powerful search helps you find anything in your library:

  • Use the search bar at the top of the app
  • Results update in real-time as you type
  • Search across titles, content, tags, and notes
  • Use operators like AND, OR, NOT for complex queries
  • Search within specific collections using "in:[collection name]"
  • Filter by content type with "type:[article/pdf/note]"
  • Search by date with "added:[timeframe]"

Saved Searches​

Save frequently used searches for quick access:

  1. Perform your search
  2. Click "Save" next to the search bar
  3. Name your saved search
  4. Access saved searches from the sidebar

Reading Status​

Track your reading progress with status labels:

  • Unread: Recently added content you haven't started
  • In Progress: Content you've started but not finished
  • Read: Content you've completely read
  • Reference: Content you want to keep for reference but may not read fully

Change status by:

  1. Selecting the item
  2. Clicking the status dropdown in the item details
  3. Choosing the appropriate status

Favorites and Archiving​

Favorites​

  • Mark important items as favorites for quick access
  • Click the star icon next to any item
  • Access all favorites from the "Favorites" section in the sidebar

Archiving​

When you no longer need active access to content:

  1. Select the item(s) you want to archive
  2. Right-click and select "Archive"
  3. Archived items are removed from the main view but still searchable
  4. Access archives from "Archive" in the sidebar

Reading Lists​

Create curated lists for specific topics or projects:

  1. In the sidebar, click "+" next to "Reading Lists"
  2. Name your reading list
  3. Add items by dragging them into the list or using the "Add to Reading List" option
  4. Arrange items in your preferred reading order

Workspace Organization​

For power users managing large libraries:

Multiple Workspaces​

  • Create separate workspaces for different contexts (e.g., Work, Personal, Research)
  • Switch between workspaces from the account menu
  • Each workspace has its own collections, tags, and organization

Workspace Sharing​

  • Share entire workspaces with team members or collaborators
  • Set permissions for viewing or editing
  • Collaborate on collections within shared workspaces

Best Practices​

  • Regular Review: Periodically review and organize your content
  • Consistent System: Establish consistent naming and tagging conventions
  • Prune Regularly: Archive or delete content you no longer need
  • Start Simple: Begin with a basic organization system and evolve as needed